The Clinton County Foundation is searching for a qualified individual to serve as a part-time program associate to coordinate the Foundation grant and scholarship programs.

Job summary:

The Program Associate will coordinate the Foundation grant and scholarship programs. The position will work to build relationships with community stakeholders and identify community engagement opportunities that lead to positive and lasting change.

Summary of Essential Job Functions:

  • Administer the grant and scholarship programs utilizing the Foundation’s management software Grant Lifecycle Manager (GLM) and Scholarship Lifecycle Manager (SLM).
  • Learn and remain informed about GLM and SLM software to effectively implement the grants program.
  • Serve as the primary contact for grant and scholarship applicants.
  • Coordinate committee meetings including draft agendas, notices, and meeting minutes.
  • Coordinate with colleagues to ensure grants and scholarships documentation is accurate, complete, and we are following best practices.
  • Maintain awareness of the changing needs and emerging opportunities in the community as they relate to the Foundation’s goals, and communicate, when appropriate to donors.

Grant Program:

  • Review, research and analyze grant proposals, monitoring grants in progress, analyzing outcomes/impact, and handling inquiries from current and potential grantees.
  • Prepare summary reports for evaluation; present analyses and grant recommendations to the Grants Committee following internal deadlines and format requirements.
  • Prepare for and conduct site visits/interviews with grantees, as needed.
  • Review lessons learned from grantee’s end-of-grant reports.
  • Communicate and provide guidance to prospective grant applicants, as well as technical assistance and/or referral when appropriate.
  • Recommend data collection efforts to enhance reporting and knowledge gathered through grantmaking.
  • Recommend improvements in the Foundation’s grantmaking process, as needed.

Scholarships:

  • Coordinate the scholarship program in Scholarship Lifecycle manager.
  • Update scholarship criteria as needed.
  • Coordinate scholarship application evaluation committees, as needed.
  • Create reports to summarize data.
  • Prepare and coordinate portal communications developing and implementing best practices, assisting in scholarship review and awards, and handling inquiries from students, parents, and schools.
  • Continue to research best practices on scholarships and their impact regarding scholarships.
  • Provide grantmaking expertise, assistance, and training to scholarship committees and applicants.
  • Develop and maintain relationships with external scholarship constituents, including donors, the school district and other local scholarship providers.
  • Represent the Foundation through attending various community and recognition events.

Community Impact and Engagement:

  • Prepare summaries, stories, articles, social media posts to inform the community about the work of the Foundation.
  • Work with Executive Director and others to share community impact that reflects the Foundation’s brand and brand promises.
  • Stay current on developments in the nonprofit community especially those related to the Foundation’s strategic funding priorities; facilitate collaborations where appropriate.
  • Remain informed via reading/research of best practices nationally and regionally in grant making pertaining to the Foundation’s strategic funding priorities and collective impact.
  • Volunteer and attend events and seminars of importance to the Foundation.
  • Collaborate with community partners.

Qualifications:

This position is ideal for you if you are a self-starter excited to work as a generalist grantmaker and have a desire to learn more deeply about community issues, philanthropy, and grantmaking.

Education: Bachelor’s degree required.

Work Experience: one to three years of work experience in a relevant role. This could include communications, research, or nonprofit work.

The position is part-time and requires 25 – 30 hours of service per week.

About our Workplace:

Operating style suited to working in a small, hybrid team setting where flexibility, cooperation, high levels of communication, sense of humor, grace, personal accountability, and resourcefulness are highly valued.

Ability to balance empathy and understanding; while also holding individuals responsible for completing the work.

Exceptional organizational skills with the ability to manage multiple projects and meet deadlines.

Ability to work proactively with minimal direct supervision. Naturally curious with the ability to develop a well-rounded understanding of content, processes, deliverables, and overall objectives.

Commitment to continuous learning and improvement at all levels. Ability to maintain a calm and competent demeanor in uncomfortable and demanding situations.

Experience at assessing the overall financial health of prospective grantee organizations and developing and tracking success metrics. Excellent listening and communications skills, including well- developed verbal skills and writing skills.

Personal values reflect the highest standards of humility, stewardship, respect, excellence, integrity, openness, and professional ethics.

Strong technical skills, including high degree of proficiency with Microsoft Office applications (Excel, Word, and PowerPoint) and related administrative tools (e.g., Foundant GLM, SLM, Survey Monkey) as well as video conferencing resources such as Zoom.

Resume and cover letter should be emailed to the Foundation: alison@clintoncountyohiofoundation.org. Include Program Associate in the subject line.

The Clinton County Foundation is an Equal Opportunity Employer. We respect, celebrate, and encourage all forms of diversity, equity of opportunity, and inclusive participation. 

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